You are viewing this Privacy Policy at https://about.thiswillbeu.com. This website is owned and operated by the U. Trips Ltd (often referred to as U.). At U. we are committed to protecting your privacy. This Privacy Policy applies to this our website and to any communications that you may have with our U.Team via email, Live Chat, social media, in person on the telephone, in person in our stores and anywhere else ).
This Privacy Policy dictates our data collection, processing and usage practices. It also describes your choices regarding use, access and correction of your personal information. If you do not agree with the data practices described in this Privacy Policy, you should not use any of our website.
We periodically update this Privacy Policy. We will post any privacy policy changes on this page, we encourage you to review this Privacy Policy periodically. We will also keep prior versions of this Privacy Policy in an archive for your review on request.
If you have any questions about this Privacy Policy or our treatment of the information you provide us, please write to us by email at [email protected]
If you reside in the European Union (“EU”), United Kingdom, Lichtenstein, Norway, Iceland or Switzerland, you may have additional rights with respect to your Personal Data, as further outlined below. These rights may include rights under the EU’s General Data Protection Regulation (“GDPR”), if you are a resident of the EU, United Kingdom, Lichtenstein, Norway or Iceland.
Collection of your Personal Data
Your Personal Data is collected on our behalf by Third Party software and passed directly to us. This Third Party software is:
Partner Suppliers: U. Has a number of partner suppliers such as Interim Travel, G Adventures, Real Adventure Group, and Intro Travel to name just a few. Our reservations consultants access your Personal Data and pass these to our supplier partners for the purpose of creating your travel experiences. The Personal Data collected and stored is:
- Your Name (first and last)
- A contact email address for you
- Your country of residence
- A contact telephone number for you
- The travel product you have booked or are enquiring about includes the number of people you will travel with, in some cases the names of the other people you will travel with, your date of birth or age, the date of your travel, and the price of the travel product.
- Any special travel requirements that you may provide voluntarily such as dietary requirements, fitness levels, and medical conditions.
Real Adventure Group Pty Ltd and Hero Ltd: Real Adventure Group is a travel wholesales and provides U. with local products and the Hero travel engine booking software that collects your Personal Data which is stored and used solely for the purpose of managing your travel bookings. Our reservations consultants access your Personal Data through an interface provided by Hero. The Personal Data collected and stored is:
- Your Name (first and last)
- A contact email address for you
- Your country of residence
- A contact telephone number for you
- The travel product you have booked or are enquiring about includes the number of people you will travel with, in some cases the names of the other people you will travel with, your date of birth or age, the date of your travel, and the price of the travel product.
- Any special travel requirements that you may provide voluntarily such as dietary requirements, fitness levels, and medical conditions.
The Hero servers and your data are processed in Australia.
South Inc Ltd: South Inc provides U. with the Chimbra CRM software which we use to track your travel enquiries and interactions with us via email, phone and website enquiries. Information that you fill in on our Websites via forms is stored in Chimbra for the purpose of us providing a better service to you by knowing your travel requirements and preferences when you provide them to us, and for better managing our business by knowing how many customers and enquiries we have at any one time. We will use this Personal Data for contacting you about your travel requirements based on the information you provide us. The information collected by Chimbra varies from form to form on our Websites but includes:
- Your full name (first and last)
- A contact email address for you
- A contact phone number for you
- Any voluntary messages you send to us
- The webpage (and the travel product being displayed on that webpage on our Websites) from which the form was completed
- That you have subscribed to our newsletter
- Notes that our consultants make about their interactions with you
The Chimbra servers and your data are processed in New Zealand.
Tawk Live Chat: On our Websites, we have a Tawk Live Chat widget which will ask you for your name and email address when communicating with us. This Personal Data is accessed via the Tawk web and mobile applications. We may manually move this Personal Data into our CRM.
Social Media message: Communication is available through mediums such as Facebook, Instagram and Tim Tok. These social media channels collect your interaction via cookies, unique identifiers for advertising, and usage data. Your personal privacy settings within these determine if any information is available for us to view, however, we do not collect any data in this regard.
MailChimp: U. manually transfers your name and email address to our MailChimp account for sending newsletters in the event that you have signed up and opted-in to our Newsletter Service. All newsletters contain an unsubscribe function.
We display content from other external platforms on our website that may collect non-personal identification information about your usage whenever you interact with our Websites. Non-personal identification information may include but is not limited to, the browser name, operating system, IP address, versions, the type of computer and other technical information about your device and software. You are advised to consult the Privacy Policies of these services independently. These are:
Google and Facebook Analytics, Google Webmaster Tools, Google Fonts, Google Maps and You Tube Video Widget, Google Adwords, Facebook Advertising Platform, DoubleClick for Advertisers, Facebook Custom Audience, Google Tag Manager, Sitehost and CloudFlare.
More information on how this data is collected is available in Our Cookies Policy.
Sharing your Personal Data
U. SHARES your Personal Data with our local travel partners that make our travel products possible. The Personal Data is used for the purpose of providing you with your travel itinerary and is the full extent of the data that you provide us as outlined above.
U. does not share your Personal Data beyond the requirements of providing the Services of U. to you.
Our usage of your Personal Data
Without the above prescribed Personal Data, we would be unable to provide you with the Services you request. Above and beyond making the necessary travel reservations on your behalf, we use your Personal Data to:
- Improve our customer service to you. The information you provide helps us respond to your customer service enquiries and support needs more efficiently;
- Personalise the response our reservations consultants provide to you. Your data helps us to ensure that we are providing you with the best possible travel advice and information to match your requirements;
- Improve our Service. We may use the feedback you provide to improve our Services. We may use information in the aggregate to understand how our Customers as a group use our website and all channels of communication. We use it to diagnose and fix problems you might have while using the Websites;
- Process payments. We may use the information you provide when making a travel reservation to provide service to that order. We do not share this information with outside parties except to the extent necessary to provide the service as outlined above.
- Comply with accounting and legal legislation. In some cases, we use your data to invoice you, and keep you in our accounting system or in the legal archives as needed by the law.
- Honour our contractual commitments to you: Much of our processing of Personal Data is to meet our contractual obligations to you to provide our Services.
Inform you of new products, promotions, travel news and advice, surveys or other company improvement or training activities. We send you the information you agreed to receive about topics we think will be of interest to you. - Send periodic emails. We may use the email address you provide to send you information and updates pertaining to travel Services on our website. Your email address will also be used to respond to your enquiries, and questions, to send you travel booking confirmations, and/or other requests. We may use the email address you provide to send you emails that may include company news, updates, related product or service information, etc. If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.
How we protect your Personal Data
We do everything possible to protect your data. This includes but is not limited to HTTPS/SSL, SSH and other encryption protocols for data access. Sensitive and private data exchange between our Websites and any Third Party solutions as detailed above happens mostly over a HTTPS/SSL secured communication channel and is encrypted and protected with digital encryption keys. Our servers are protected by firewalls. The payment processing provided by Penso Pay as outlined above is in compliance with PCI vulnerability standards in order to create as secure an environment as possible for you. We adopt appropriate data protection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your Personal Data, passwords if any, transaction information, any content and data stored on our servers. However, no security or encryption method can be guaranteed to protect information from hackers or human error, so our Services are provided on an “as is” and “as available” basis. Nonetheless we do our very best to make sure your data is and remains 100% confidential.
Your rights and choices
You have the right to object to the processing and collection of your personal data, and to withdraw your consent at any time, except where otherwise determined by applicable law. Please understand that removing yourself from our databases may jeopardise our ability to provide you with your requested travel Services.
You can unsubscribe from e-mails from U. by using the unsubscribe link at the bottom of our communications or by notifying us in person via email at [email protected].
You can request at any time the export and provision to you of the Personal Data we hold on you and/or the deletion of your Personal Data from all our systems. For your protection, we may take steps to verify your identity before providing you with the requested information. Please note that there may be elements of your Personal Data that we must retain for a period of time following your request for deletion based on accounting and legal legislation.
Your acceptance of these terms
By making travel enquiries and travel reservations on our website and on other channels such as LiveChat, social media, phone, email and in-person you are accepting this policy. If you do not agree to this policy, please immediately stop using our Services and request the deletion of your data. Your continued use of the Service following the posting of changes to this policy will be deemed your acceptance of those changes.
This Privacy Policy forms part of our wider Terms of Service. Both the Terms of Service and the Privacy Policy apply to your use of our Services.